Scheduled tasks help ensure your fleet’s maintenance activities like inspections, renewals, or repairs are carried out consistently and on time. Follow the steps below to create a scheduled task for trucks or trailers in DataTruck.

Step 1: Create a New Task

1. From the left sidebar, go to Fleet Management > Maintenance.

2. Click on the Tasks tab.

3. Click Create Task on the top-right corner of the screen.

4. Choose whether the task is for a Truck or Trailer from the dropdown.

Step 3: Fill in Task Information

In the New Task form:

• Truck/Trailer: Select the vehicle from the dropdown list.

• Type: Choose the task type (e.g., Inspection, Renewal, Repair).

• Procedure Name: Select the maintenance procedure (e.g., PM, Oil Change, Safety Inspection).

• Assignee: Assign the task to a specific user.

• Note:  Add any relevant comments or instructions.
   

Step 4: Enable Tracking

You can track tasks by date or by miles:

Track by Date

• Toggle Track by Date to ON.

• Set the Repeat interval (e.g., every 30 days, 90 days, etc.).

• Enter the Date Interval (days) or select a specific Due Date.

• Add an Advanced Notice Message if you want a reminder before the due date.

• The system will automatically calculate and display the Next Expiry Date.
  
  
  
  OR

Track by Miles

• Toggle Track by Miles to ON.

• Set the Repeat option for recurring mileage-based tasks.

• Enter the Odometer Interval (miles) to define when the next task should trigger.

• Add an Advanced Notice Message for early alerts.

• The Next Due Miles field indicates when the next service is due.
   

  
   

Step 6: Save the Task

• Once all details are filled, click Create Task to save it.

Note: You cannot mark these tasks as completed while the repeat option is enabled. They will remain in the To-Do List until the task is archived or if the repeat option is turned off.

We hope this article was helpful. However, if you have any further questions, please don't hesitate to reach out to our Live Support.
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