The Vacation Board is a centralized scheduling tool that helps HR teams and dispatch managers easily track, approve, and visualize employee time-off requests in one place. It replaces scattered spreadsheets and manual coordination with a clear, real-time overview of all driver availability.

Overview

The Vacation Board provides two main views:

• List View – A structured table of all vacation requests with detailed status.
  
  
   
• Calendar View – A visual month-based schedule showing overlapping vacations and availability.
  
  

Both views are synced, ensuring that updates in one are instantly reflected in the other.

Key Features

1. Vacation Request Tracking

Each request includes:

• Driver name
• Vacation period (from/to dates)
• Approval status (Approved, Pending, etc.)
• Due days or lead time
• Notes and comments
• Created by (manager or system user)

This allows HR teams to quickly understand who is off, when, and why.

2. Approval Workflow

Requests move through a simple workflow:

• Pending – Awaiting approval
• Approved – Confirmed time off

Managers can review requests and approve them directly from the system.

3. New Vacation Request

Managers can quickly add a new request using the side panel:

• Select driver
• Choose start and end dates
• Add optional notes 
• Submit for approval or auto-approve based on permissions

We hope this article was helpful. However, if you have any further questions, please don't hesitate to reach out to our Live Support.

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