Roadside inspections can be logged in Datatruck either by manually filling out a safety task, or automatically by uploading the work order/inspection report and letting TruckGPT extract the details.

Method 1: Create Manually

1. Go to Safety > Tasks and click Create Safety Task

2. Click Create Task

3. Fill in the Task Details:

   • MC Number, Driver, Date — required

   • Type — select Inspection

   • Truck / Trailer — assign the unit inspected

   • Location, State, City — where the inspection took place

   • Document ID, Note — any reference number or relevant notes

4. Fill in the inspection-specific fields:

   • Inspection Report — report number

   • Court Date / Time — if applicable

   • Data Q — Yes/No

   • Inspection Level — select the level (e.g., Level 1 – North American Standard Inspection through Level 8)

   • Select Violation(s) Discovered or No Violation

5. If there's a cost tied to the inspection (e.g., a fine or repair), add it under Tasks with the amount and quantity

6. Assign Driver or Vendor compensation as Billable or Reimbursement if applicable, and enter the amount

7. Upload any supporting documents under Attachments (e.g., inspection report PDF)

8. Click Create Task

Method 2: Upload Using TruckGPT

1. Go to Safety > Tasks, click Create Safety Task, then select Upload Using TruckGPT

2. In the Create New Safety popup, click Upload Work Order File (required)

3. Drag and drop or click to upload the inspection report/work order file

4. Click Done

TruckGPT will read the document and automatically populate the safety task fields. Review the extracted details for accuracy before saving.

We hope this article was helpful. However, if you have any further questions, please don't hesitate to reach out to our Live Support.
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