Scheduled payments for vendors help automate recurring deductions or other pays such as advances, reimbursements, or recurring service fees. This guide outlines the steps to create a Scheduled Payment in your accounting system for vendors.

Step-by-Step Instructions

1. Navigate to Scheduled Payments

• Go to Accounting > Bills Management > Scheduled Payments.

• Click on the Create button to initiate a new scheduled payment.
  
  
   

2. Select the Vendor

• From the dropdown list, select the Vendor you want to schedule the payment for.

3. Choose Payment Type

• In the Payment Type dropdown, select Deduction / Other Pay.

4. Choose Deduction/Other Pay Type

• A new dropdown will appear. Select the appropriate Deduction or Other Pay Type, such as:

  • Fuel Advance

  • Lease Payment

  • Insurance Fee

  • Escort Fee

  • Bonus, etc.

5. Enter the Amount

• Input the Amount to be paid or deducted.

6. Set the Charge Type

• Choose a Charge Type:

  • Fixed – A set dollar amount.

  • Per Mile – Amount calculated per mile.

  • Gross – Percentage or amount based on gross earnings.

7. Set Start Date

• Under Start On, select the date the schedule should begin.

8. Define Frequency

• Choose how frequently the payment or deduction should occur:

  • Weekly

  • Bi-weekly

  • Monthly

  • Custom options (depending on system settings)

9. Choose Repeat Options
Set how long the schedule should repeat:

• Always – Continues indefinitely.

• Times – Specify how many times the payment should repeat.

• Until Date – Set an end date.

• Max Amount – Stops automatically once the total amount is reached.
   

11. Save the Schedule

• Review all entered details.

•  Click Save to activate the scheduled payment.