Datatruck makes it easy for customers to record and manage their company expenses through the Bills Management section. These expenses can include advertisement, maintenance, supplies, or any other business-related costs not directly tied to a specific trip.

Where to Go

1. Go to the left-hand menu.

2. Click Accounting > Bill.

3. Then click Bills from the top and select Create New. 

4. You'll see two options:

   Upload bill – Use this if you have a bill file (PDF, image, etc.) to upload.

   Manual entry – Use this to enter all the bill details manually.
   
   
    

5. Choose the option that works best for you!
    

Steps to Create a Company Expense (Manual Entry)

1. Fill in Bill Details

• Vendor Name: Choose the vendor you're paying (for example, office supplies or maintenance service).

• Bill Date: The date the bill was issued.

• Due Date: When the payment is due.

• Type: Select "Bill".

• Cash/Accrual: Choose your accounting method; Cash or Accrual.
  
  
   

2. Enter References (Optional)

• Driver, Load, Truck, Trailer: You can leave these blank if the expense is not related to a specific trip.

• MC Number / Invoice ID / Notes: Add any internal notes or references if needed.

3. Add the Expense Item

Under the Bills section:

• Nature: Select the type of expense (e.g., Office Rent, Internet, Fuel).

• Quantity: Add quantity.

• Rate: The cost per item or service.

• Amount: This fills automatically based on quantity × rate.

• Category Tag: Select a category to help with reporting.

• Note  Add any relevant notes.

Click the + Add button to include it in the bill.

5. Attach Documents (Optional)

On the right side, click + Add Attachments to upload receipts or supporting files.

6. Save the Bill

Click the Save button at the top right once you're done.
 

That's it! Your company expense is now recorded. You can pay the vendor by clicking on Make a Payment. 




You can select the Payment type and edit the Payment amount to make a partial payment as well.



Click on Make a Payment. 

Now, if there’s any remaining balance, it will appear in the Due Balances section. 



The status will show as 'Partially Paid' once you post the payment.




We hope this article was helpful. However, if you have any further questions, please don't hesitate to reach out to our Live Support.

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