In Datatruck, Bills are payments the carrier owes to third-party vendors, essentially your accounts payable. Each bill can be assigned to a truck, driver, or load, or left unassigned.

Step 1: Open Bills Management

Go to the Accounting sidebar, select Bills Management > Bills, and click Create a New Bill.

Step 2: Choose Manual Entry

You'll be given two options for creating a bill: manually or via TruckGPT. Select manual entry.

Step 3: Fill Out the Bill Details

• Choose a vendor — if the vendor doesn't exist yet, you can create one on the spot from the same screen.

• The bill date, MC number, and bill type are filled in by default.

• Under bill reference, assign the bill to a truck, driver, load, or mark it as other.
  
  

Step 4: Set the Nature and Amount

Select a bill nature from the list (this list can be customized in Settings). Enter the quantity and rate, the total amount calculates automatically. You can also add notes and tags to each bill category if needed.

Step 5: Save and Post the Bill

Click Save in the lower-right corner. New bills are saved with an Unposted status.

Once payment is made, use Change Status to mark the bill as Paid, and attach any supporting documents at that point.

Exporting Bills

Bills can be exported as a PDF or emailed directly to the vendor for their records.