Datatruck allows you to apply fuel rebates to drivers and vendors, helping you accurately track and manage fuel discounts. This ensures that all rebate amounts are correctly reflected in settlements and reports.

Step 1: Set Up the Fuel Card

1. Go to Accounting > Fuel Cards.

2. Double-click on the card.

3. Make the Fuel Card Billable to the Driver.

4. Choose Retail Amount – Plus Fee, select Autocalculate, and click Save.

Step 2: Open the Driver or Vendor Profile

1. From the left-hand menu, go to HR Management > Drivers (or Vendors, from Customer Management).

2. Select the driver or vendor to whom you want to apply a fuel rebate.

3. Double-click to open their profile.

Step 3: Go to the “Others” Tab

Once the profile is open, navigate to the Others tab at the top of the screen.
 

Step 4: Enable and Configure the Fuel Rebate

1. Scroll to the Fuel Card section.

2. Make sure Fuel discount is toggled ON.

3. Under Fuel Deduction & Show Options, choose how the system should calculate the rebate:

   Retail Amount - Plus Fees (recommended) 

4. In the Show Fuel Rebate By dropdown, select either Discount or Gallons:

5. By Discount: Select the Discount Type as By Percent and enter the percentage (e.g., 90%).

6. By Gallon: Enter the rebate amount per gallon (e.g., $0.60 per gallon).

Step 5: Save Changes

After entering the fuel rebate details, click the Save button in the top-right corner.
The rebate settings will now apply automatically to the driver’s or vendor’s settlements




We hope this article was helpful. However, if you have any further questions, please don't hesitate to reach out to our Live Support.

​