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How To Create Money Code/E-check

Macy Williams
Macy Williams
  • Updated

When working with fuel providers, you may need to issue funds to drivers for fuel or other expenses. This can be done using Money Codes or E-Checks, both of which serve the same purpose and follow a similar process in Datatruck.

How to Enable Access to Create Money Codes/E-Checks

To allow a user to create Money Codes or E-Checks, you'll need to enable the correct permissions in the settings. Follow these steps:

  1. Go to Setting > Users management> All Users

  2. Locate the user you want to grant access to.

  3. Double-click the user or click the pen icon in front of Custom Permissions section.

  4. Use the filter to search for "Money Code".

  5. Once found, apply all 4 permissions (showed in the screenshot attached below).

  6. Save the changes.

The user will now have access to create and manage Money Codes/E-Checks in the system.


Screen Shot 2025-06-13 at 2.25.39 AM.png

How to Create a Money Code via Integrations

  1. Go to: Integrations > Money Code

  2. Click: Create Money Code

  3. Enter the following:

    • Contract: Your fuel provider

    • Driver: Choose the driver to receive money code

    • Phone Number: Will auto-fill from the driver’s profile

    • Amount: Enter the dollar amount to be issued

    • MC: Enter relevant MC 

    • Currency: Select either USD or CAD, whichever is most relevant to your operations.

    • You can also type in the Note if any
    •  Checkmark "Send to driver" from above
    • Fee Type / Billable Option:

      • If you choose Fee Type, it will not appear in the driver's settlements

      • f you check Billable, it will be reflected in the driver’s settlement  

Screen Shot 2025-06-03 at 1.08.40 AM.png

  1. Click Save

    • A success message will confirm the money code has been issued and you can click on Send to driver.

Screen Shot 2025-06-03 at 12.45.38 AM.png

How to Create an E-Check from a Load

You can also create an e-check directly from a specific load:

  • Open the load

  • Scroll down in the Load Info section to Other Pay

  • Click: Create e-check

Screen Shot 2025-06-03 at 1.11.43 AM.png

  • The same interface will appear like the one in the integrations section.

  • Fill in the same required details (contract, driver, amount, billable/fee type).

  • Click Save
    You’ll receive a confirmation once the e-check is successfully created and click on Send to driver.
  •  This will also show in the Other Pay section

Screen Shot 2025-06-03 at 1.14.50 AM.png


We hope this article was helpful. However, if you have any further questions, please don't hesitate to reach out to our Live Support.

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